Articles on: Business Tools

Payment Reminders and Invoicing

Getting paid on time shouldn't require awkward follow-up emails. ALIVE handles payment reminders automatically and gives you professional invoices for every transaction.

Automatic Payment Reminders

Each proposal has a configurable reminder frequency that controls how often clients are nudged about outstanding payments.

Set the reminder frequency in days (e.g., every 7 days)
The system tracks the next reminder date automatically
Reminders are sent to the signer's email on file

Payment reminders only go out for proposals with outstanding balances. Once the proposal is fully paid, reminders stop automatically.

Payment Tracking

Every payment is tracked with full details:

Payment type — Deposit, Full, Remaining, or Partial
Amount — In the proposal's currency (USD or ILS)
Status — Pending, Paid, or Failed
Label — A human-readable description of the payment
Paid date — When the payment was completed
Receipt URL — A link to the Stripe receipt

You can view all payments for a proposal from the proposal detail page. Each payment record shows exactly what was paid, when, and the Stripe receipt link.

Invoices

ALIVE generates PDF invoices for individual payments. These invoices include:

Your business branding — name, logo, and colors
Client information — name and email
Payment details — type, amount, currency, and date paid
Proposal reference — linked back to the original proposal
Services breakdown — the items and pricing from the proposal

To download an invoice:

Open the proposal from your dashboard
Navigate to the payments section
Click the invoice icon next to any completed payment
The PDF invoice downloads automatically

Stripe Receipts

In addition to ALIVE's invoices, every completed payment comes with a Stripe receipt URL. This is the official payment receipt from Stripe that clients can use for their own records. The receipt URL is stored with each payment record and accessible from your dashboard.

Keeping Track of Everything

Between the proposal list filters and per-proposal payment views, you always know:

Which clients have paid in full
Which have outstanding deposits
Which are overdue
The total amount collected vs. the proposal total

This gives you a clear financial picture without needing separate accounting software for your photobooth business.

What's Next?

Updated on: 07/05/2026

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