> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://helping.alive-pic.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Payment Reminders and Invoicing

Getting paid on time shouldn't require awkward follow-up emails. ALIVE handles payment reminders automatically and gives you professional invoices for every transaction.

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## Automatic Payment Reminders

Each proposal has a configurable **reminder frequency** that controls how often clients are nudged about outstanding payments.

- Set the **reminder frequency in days** (e.g., every 7 days)
- The system tracks the **next reminder date** automatically
- Reminders are sent to the **signer's email** on file

| Payment reminders only go out for proposals with outstanding balances. Once the proposal is fully paid, reminders stop automatically.

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## Payment Tracking

Every payment is tracked with full details:

- **Payment type** — Deposit, Full, Remaining, or Partial
- **Amount** — In the proposal's currency (USD or ILS)
- **Status** — Pending, Paid, or Failed
- **Label** — A human-readable description of the payment
- **Paid date** — When the payment was completed
- **Receipt URL** — A link to the Stripe receipt

You can view all payments for a proposal from the proposal detail page. Each payment record shows exactly what was paid, when, and the Stripe receipt link.

[screenshot: Payment history showing individual payment records with status badges]

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## Invoices

ALIVE generates **PDF invoices** for individual payments. These invoices include:

- Your **business branding** — name, logo, and colors
- **Client information** — name and email
- **Payment details** — type, amount, currency, and date paid
- **Proposal reference** — linked back to the original proposal
- **Services breakdown** — the items and pricing from the proposal

To download an invoice:

1. Open the proposal from your dashboard
2. Navigate to the **payments** section
3. Click the **invoice** icon next to any completed payment
4. The PDF invoice downloads automatically

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## Stripe Receipts

In addition to ALIVE's invoices, every completed payment comes with a **Stripe receipt URL**. This is the official payment receipt from Stripe that clients can use for their own records. The receipt URL is stored with each payment record and accessible from your dashboard.

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## Keeping Track of Everything

Between the proposal list filters and per-proposal payment views, you always know:

- Which clients have **paid in full**
- Which have **outstanding deposits**
- Which are **overdue**
- The **total amount collected** vs. the proposal total

This gives you a clear financial picture without needing separate accounting software for your photobooth business.

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## What's Next?

- [Collecting Payments](/en/article/collecting-payments)
- [Creating Proposals](/en/article/creating-proposals)
- [Client Database](/en/article/client-database)